REGISTERING YOUR ENTRY
This section on the basic requirements for entry contains the general information you’ll need to know to start the process.
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BASIC REQUIREMENTS REGISTERING YOUR ENTRY
REGISTRATION FEES SUBMITTING YOUR PRODUCT
SAMPLE AMOUNTS REQUIRED AND DELIVERY
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The final dates for receiving the samples for judging are:
- All Chocolate Bar categories: 20 September 2024.
- Filled/Enrobed Chocolates, Chocolate Drinks, Spreads, and Brand Experience: October 25, 2024.
For bars, submissions need to be at least 4 bars totalling at least 400g. If your bars are 50g, please send 8. If your bars are 200g, please send 4. PLEASE DO NOT SEND MORE BARS THAN REQUIRED.
For filled enrobed, please ensure a minimum of 24 pieces per sample are received. Please ensure these are not sent too early to ensure they are at their freshest for judging October 29 to November 2.
For drinks, 2 x 125g (minimum) for each entry (powdered or pieces requiring preparation as a hot drink); 4 x 125ml (minimum) for each ready-to-drink entry. Can be sent with bars if entering that category as well.
For spreads, please send 2 jars (minimum 100g for each jar) for each entry. Can be sent with bars if entering that category as well.
All products must be delivered to the judging venue by the final date for your chosen category. Delivery can be by courier, mail, or in-person during office hours and Saturday mornings. We strongly recommend choosing a delivery method that permits tracking and confirmation of delivery.
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- If you are based outside the UK please bear in mind shipping times and possible delays when deciding whether to enter and how to ship your products. Please note also the advice to state on all paperwork that the products have no commercial value, as the Academy is unable to meet customs charges levied on the recipient. You must fill out the Commercial Invoice correctly and give a value above 0. For example $10 or £10 or €10. The sender is responsible for all delivery charges – so you must mark your Commercial Invoice as ‘DDP’ (Delivery + Duty Paid)
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- Please take great care with packaging and posting – damaged entries cannot be judged fairly. If submitting samples from overseas, we strongly recommend sound insulation; any chill gel packs should be guaranteed leakproof to avoid moisture damage.
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- The sender is responsible for all delivery charges including tax and duty. Where charges are levied to the receiver, the Academy reserves the right to reject the consignment, while making all reasonable attempts to identify and contact the sender and secure payment from them before doing so.
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By participating in the Academy of Chocolate (AoC) Awards you agree to be bound by the specific rules of the awards as written below:
Entrants must follow the entry instructions as stipulated by the AoC. An entry will be deemed void if the entry has been made by an ineligible person (any judges/suppliers or their employees entering the awards are not allowed to judge any categories that they themselves enter)
Personal Data: In entering the AoC awards entrants’ consent to provide the AoC with certain personal data in order that it may administer the Awards. Any personal data used will be for the administration of the awards only.
Liability: The AoC excludes all liability for any loss or damage of all entered products (entries lost in post, delayed by customs etc.). The AoC cannot be held liable for entries received before payment has been received and acknowledged.
Award winners’ names may be published on the Academy of Chocolate social media platforms and/or on the AoC website and on any other media (including by the AoC on third party websites, television and/or radio).
The AoC reserves the right to use the names and business contact details of award winners, any photographs, or recordings of them in any PR communications to print or on visual media.
The decision of the AoC Awards Committee is final and binding in all respects and in all matters related to the Awards and no correspondence will be entered into.